Transcript GUGM_2014_WithdrawalsinMultiCampusLibrarySystem.pptx

Finding the Easy(er) Button:
Simplified Withdrawals for a
Multi-Campus Library System
Sofia Slutskaya and Amy Eklund, Georgia Perimeter College
GUGM, Middle Georgia State College, May 15, 2014
GPC Background
17K FTE, 5 campus libraries, central tech svcs
Count of Withdrawn Items, by Fiscal Year
FY14 (to 4/1/14)
FY13
FY12
FY11
FY10
0
2,000
4,000
6,000
8,000
10,000 12,000
Roles in WD Process
Campus
Library
Staff
Stack
maintenance
Technical
Services
Staff
Reports
Marking item
records WD
using Circ. Pick
& Scan
Catalog
maintenance
(Bib and
Holdings)
Physical
removal of
items
OCLC
holdings
maintenance
WD Process Steps, Before 2012 & After
WD item status/temp location
applied at campus (Pick & Scan)
WD item status/temp location
applied at campus (Pick & Scan)
Access report run on item
status “withdrawn”
Access report run on item
status “withdrawn”
MANUAL: Items deleted;
holdings and/or bib
suppressed
AUTOMATED: Barcodes to
Location Changer; perm.
location set to WITH, holdings
and/or bib suppressed
MANUAL: Serial and multipart
items spot checked/ edited
Holdings removed in OCLC as
necessary
Holdings removed in OCLC as
necessary
Policies/Procedures Links
• Georgia Surplus Property Manual (may be different
applications at each USG institution) See 17.1 “Other
Disposal Methods” and 17.4 “Unique Disposal Items –
Books” http://doas.ga.gov/StateLocal/Surplus/Docs_Surplus_General/GASurplusPropertyManual.pdf
• GPC Circulation Policy Manual: Collection Management
http://guides.gpc.edu/content.php?pid=78796&sid=583626
• GPC Collection Development Policy: Deselection Criteria
http://guides.gpc.edu/content.php?pid=109251&sid=2479714
• GPC Creating Lists in Pick and Scan
http://guides.gpc.edu/loader.php?type=d&id=1108309
• GPC Marking Items Withdrawn in Pick and Scan
http://guides.gpc.edu/loader.php?type=d&id=27532
• GPC Technical Services Procedure for Withdrawals
http://guides.gpc.edu/loader.php?type=d&id=857266
WD Reports
Monthly
Reports by
FY
Totals
WD Reports
• Item count (Campus
and Total )
• Items titles and
barcodes
Also by
material type
Pick and Scan
Done by campus
circ staff
WD Status in OPAC
GIL-Find
Display
GIL Classic
Display
WD Status in Circ.
Still connected
to a patron
record
Fines, fees, due
date and other
circ. information
is still attached
Gary Strawn’s Location Changer http://www.library.northwestern.edu/public
Change big
batches of
records
Barcodes (from
WD reports )
Profiles for
different
tasks
Gary Strawn’s Location Changer
Items
statuses can
be changed
Both suppressing
and deleting is
available
Location Changer Logs
• OCLC deletes.txt
• VgerLoc.20140501.080903.Log.txt
Pros & Cons
Saving staff time for both
access services and
technical services staff
Items remain connected
to patron records if
lost/have overdue fees
Faster removal of WD
items from OPAC
File of OCLC #s
Human errors
Inconsistent with
handling MFHDs with
multiple holdings
Will not process items
that are On reserve or
Scheduled
Amy Eklund
Sofia Slutskaya
amy.eklund@gpc.edu
sofia.slutskaya@gpc.edu