TSL is an agile company that has already proven its competence and unique approach for serving its clients. We are specialists in.
Download ReportTranscript TSL is an agile company that has already proven its competence and unique approach for serving its clients. We are specialists in.
Slide 1
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 2
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 3
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 4
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 5
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 6
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 7
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 8
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 9
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 10
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 11
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 12
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 13
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 14
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 15
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 16
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 17
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 18
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 19
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 20
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 21
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 22
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 23
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 24
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 25
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 26
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 27
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 28
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 29
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 30
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 31
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 32
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 33
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 34
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 35
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 36
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 37
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 38
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 39
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 40
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 41
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 42
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 43
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 44
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 45
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 46
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 47
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 48
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 49
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 50
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 51
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 52
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 53
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 54
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
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Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
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Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
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This Application hosted in web Server and can be accessible for everyone
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Access rights specification for different types of User.
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Create Indexing field searching documents.
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Encrypted document in web server.
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Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 55
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 56
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 57
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 58
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 59
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 60
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 61
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 62
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 63
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
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Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
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•
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•
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
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•
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Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 64
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 65
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 66
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 67
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 68
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 69
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 70
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 71
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 72
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
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Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
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Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
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This Application hosted in web Server and can be accessible for everyone
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Access rights specification for different types of User.
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Create Indexing field searching documents.
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Encrypted document in web server.
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Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 73
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 74
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 75
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 76
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 77
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 78
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 79
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 80
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 81
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
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Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
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Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
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This Application hosted in web Server and can be accessible for everyone
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Access rights specification for different types of User.
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Create Indexing field searching documents.
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Encrypted document in web server.
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Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 82
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 83
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 84
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 85
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 86
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 87
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 88
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 89
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 90
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
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Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
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Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
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This Application hosted in web Server and can be accessible for everyone
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Access rights specification for different types of User.
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Create Indexing field searching documents.
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Encrypted document in web server.
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Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 91
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 92
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 93
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 94
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 95
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 96
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 97
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 2
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
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Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
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Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
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This Application hosted in web Server and can be accessible for everyone
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Access rights specification for different types of User.
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Create Indexing field searching documents.
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Encrypted document in web server.
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Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 3
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 4
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 5
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 6
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 7
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 8
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 9
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 10
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 11
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
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Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
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Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
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This Application hosted in web Server and can be accessible for everyone
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Access rights specification for different types of User.
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Create Indexing field searching documents.
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Encrypted document in web server.
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Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 12
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 13
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 14
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 15
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 16
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 17
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 18
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 19
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 20
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
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Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
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Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
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This Application hosted in web Server and can be accessible for everyone
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Access rights specification for different types of User.
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Create Indexing field searching documents.
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Encrypted document in web server.
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Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 21
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 22
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 23
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 24
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 25
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 26
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 27
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 28
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 29
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
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Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
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Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
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This Application hosted in web Server and can be accessible for everyone
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Access rights specification for different types of User.
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Create Indexing field searching documents.
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Encrypted document in web server.
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Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 30
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 31
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 32
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 33
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 34
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 35
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 36
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 37
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 38
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
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Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
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Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
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This Application hosted in web Server and can be accessible for everyone
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Access rights specification for different types of User.
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Create Indexing field searching documents.
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Encrypted document in web server.
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Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 39
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 40
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 41
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 42
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 43
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 44
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 45
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 46
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 47
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
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Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
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Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
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This Application hosted in web Server and can be accessible for everyone
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Access rights specification for different types of User.
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Create Indexing field searching documents.
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Encrypted document in web server.
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Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 48
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 49
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 50
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 51
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 52
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 53
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 54
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 55
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 56
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
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Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
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Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
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This Application hosted in web Server and can be accessible for everyone
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Access rights specification for different types of User.
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Create Indexing field searching documents.
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Encrypted document in web server.
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Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 57
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 58
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 59
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 60
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 61
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 62
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 63
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 64
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 65
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
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Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
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Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
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This Application hosted in web Server and can be accessible for everyone
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Access rights specification for different types of User.
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Create Indexing field searching documents.
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Encrypted document in web server.
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Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 66
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 67
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 68
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 69
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 70
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 71
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 72
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 73
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 74
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
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Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
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Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
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This Application hosted in web Server and can be accessible for everyone
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Access rights specification for different types of User.
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Create Indexing field searching documents.
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Encrypted document in web server.
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Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 75
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 76
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 77
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 78
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 79
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 80
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 81
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 82
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 83
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
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Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
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Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
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This Application hosted in web Server and can be accessible for everyone
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Access rights specification for different types of User.
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Create Indexing field searching documents.
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Encrypted document in web server.
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Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 84
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 85
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 86
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 87
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 88
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 89
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 90
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 91
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 92
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
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Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
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Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
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Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
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This Application hosted in web Server and can be accessible for everyone
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Access rights specification for different types of User.
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Create Indexing field searching documents.
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Encrypted document in web server.
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Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 93
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 94
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 95
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 96
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You
Slide 97
TSL is an agile company that has already proven its competence and unique
approach for serving its clients.
We are specialists in ISP Intel Servers, networks & configuring their applications.
Attaining to be a global provider of IT consultancy, design and development
services, catering to both enterprises and product companies.
TSL has a strength of 175+ personnel (Including our Pondicherry Team), which
mainly constitutes Technical, Marketing and Administrative & Support related
functionalities.
Service offerings for the Retail, Banks, Hospitals, Educational Institutions, Hotels,
and Financial Services segments.
Presence in India –MUMBAI & PONDICHERRY
Company Profile-Mission and Values
Mission-Make Technology an asset for your business. We work for & around your
business. We strive to make technology integrate seamlessly with your business so
your business can grow. As your Technology partner, when your business grows
ours will grow with you, therefore, we will work hand in hand with you to support
your growth.
Values-“To deliver defect free products, services and solutions to meet the
requirements of our external and internal customers the first time, every time with
fair business practices and values.”
Company Profile-Infrastructure & Facilities
TSL Vile Parle
TSL Pondicherry
25-Seat Analysis Center
10-seat Support Center
10 Seat Data Sampling Center
A full-fledged Systems Integration
Team with TRC (Test and Repair
Centre)
Human Resource Scalable from 10
to 200 Pan India.
25-seat Software Development
Center.
35-seat Data Processing Center
with working capacity of three
shifts.
BUSINESS UNIT’S
Organization Structure
THYMUS SOLUTIONS LIMITED
SYSTEM
INTEGRATION
SALES
SERVICES
SOFTWARE
DEVELOPMENT
HEALTHCARE
PROJECTS
IT ENABLED
SERVICES
Overview of Operations
Thymus Solutions Ltd. was formed with the main objective to provide
integrated solutions to its clients under one roof, which inter-alia includes:
IT-Enabled/BPO Services
System Integration
Software Services
Thymus Solutions Ltd.- Operations
ITES
•
•
•
•
•
•
Data Management Services
Content Management
Pre-Press Services
Digitization
Form Processing
Electronic Publishing
Services
• Data Conversion
• Data Entry/ Database
Creation
• Document Scanning,
OCR/ICR and Document
Imaging
Software Services
System Integration
• Healthcare
• Document Management
system
• Facility Management Srvcs
• Media
• Education
• HR- Payroll
• Restaurants
• Community Management
system
• Support Services
• IT Hardware
Installation/support
• Data Recovery.
Network
• Installation/support
• IT system migration
• AMC-Annual Maintenance
Contract
• IT Infrastructure
consultancy
• Facility Management.
IT ENABLED SERVICES
SERVICES
DIGITIZATION
• Form Processing (HCFA1500, UB92, Survey Forms,
Invoices, Legal Documents
etc.)
Scanning
• Electronic Publishing
Services( SGML/ XML
Tagging)
• Data Conversion ( any
format to any format)
• Data Entry/ Database
Creation and Database
Management
• Document Scanning,
OCR/ICR and Document
Imaging
• Digitization
Data Entry Processing
Electronic Recognition:
OCR/ICR Processing
(Handwritten/ Machine
Print/Reader Response)
Image Keying
Image Capturing
Document Management
Document Retrieval
What is Digitization?
Digitization is the process of converting information into a digital format [Pure
image formats: TIFF, JPEG ,PDF ].
Hybrid formats: PDF - can contain both image and text.
Digitizing information makes it easier to preserve, access, and share.
Any original/Historical document may only be accessible to people who visit its
physical location, but if the document content is digitized, it can be made available
to people worldwide.
There is a growing trend towards digitization of historically and culturally significant
data.
Why Digitization?
The information resources can be translated into digital form, stored in
multimedia repositories, and made available through Web-based services.
According to other definition Digital libraries are
“Organizations that provide the resources, including the
specialized staff, to select, structure, offer intellectual
access to, interpret, distribute, preserve the integrity of,
and ensure the persistence over time of collections of
digital works so that they are readily available for use by a defined community
or set of communities”.
Why to Opt for Digitization
•Efficient & qualitative services by collecting, organizing, storing, disseminating,
retrieving and preserving the information.
•Preservation benefits besides making information retrieval & delivery more
comfortable.
•Online access to historical and cultural documents whose existence is endangered
due to physical decay.
Digital Format necessarily include a strong focus on the management of digital
content, just as tradition has focused for long on the management of content in
physical forms.
Digital Content Management
Most of the digital content that is being managed includes:
• Human Language, in various forms character-coded electronic text, scanned
images, printed or handwritten text or human speech.
• Language technology helps in managing digital content
• Management through learning from past experience also adds to manage
content
The major areas for great exploitation are:
•
•
•
•
•
•
•
•
Information retrieval,
multimedia,
database,
data mining,
data warehouse,
on-line information repositories,
image processing, hypertext,
World Wide Web
Few advantages of digitization
• Access anywhere
• Reducing delays
• Distributed storage – central access
• Better cataloguing
• Cross references to other documents
• Full text search
• Protected information source
• Wide exploration and exploitation of the information
Creating Digital Repository
Six steps
Selecting
Acquiring
Digitization
Creation Of Meta Data
Organizing
Archiving
Providing Access
Why Opt TSL for Digitization?
•
We at TSL bring together a unique advantage that delivers precisely what our customers look
for:
• Cost-effective operation: With us, you save virtually on everything - from per line charges
and low capital costs to maintenance and space .
• Customized turnaround time: 24,18,12 and even 6 hour TAT .
• Security and accessibility of your data: We use SSL technology (128-bit encryption), where
your files are password protected to ensure complete confidentiality. Additionally, we
offer access to your files anytime, from anywhere.
• Choice of dictation: Dictate the way you want, Toll-free dictation, Hand-held recorder or
Interface with the present system.
•
Quality is always high in our service business. We maintain quality standards for the services
we offer through trained quality operation staff, standardized procedure set meeting ISO and
an experienced outsourcing management team.
•
our responsiveness, flexibility, and ability to create a new process to solve a client’s problem.
We view ourselves as our clients’ business partner and they ours – in many cases our client’s
have outsourced their entire data entry function to us making Thymus an integral part of their
ongoing operations.
We have invested in state-of-the-art high-end scanning equipment. We are pleased to offer a
top quality - and top value - scanning service. TSL accepts digitization of all different types of
documents [A0 / A2 / A3 / A4 / Ledgers /maps / Legal sized papers].
Synopsis
•
•
•
•
Strong R&D-centric base &
background
Leveraging technology and robust
processes
Stability, Commitment to Deliver
With CUSTOMERS for the long-term
Adaptable and easy to work with
Consistent quality in deliverables;
emphasis on CIP(Continuous
Improvement Process)
Strong management, ethical practices,
compelling track record
A long-term approach to business and
relationships
Flexible enterprise unit structure (soul
of a small company)
Pre-requisites For Digitization
o The mission and scope
The purpose of digitization in organization: The patrons/ users of the deliver
able should be considered so that their expectations can be met.
o The goals of Digitization
What needs to be accomplishes for instance, improving access to a wider audience,
improving preservation of materials by reducing originals etc.
o Information Required
It should also be established how the information, be they images or otherwise , be
used to meet the needs of the users.
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Pre-requisites:
Type of document with quantity
Timelines for scanning and indexing
Scanning Specifications
Indexing Specifications
Our Approach
Our Personnel Set up Includes the following :
Scanning cum document preparation operators
Data Entry Operators/QC Operators
Hardware Engineers
Software Programmer
Project Leader
Setup and Delivery Capabilities for Scanning/Digitization of
Documents
Scanners Required
Fujitsu fi 6130C
Avision Book Pro (If required for A3 – A2 )
Graphtec (if required for Maps / charts/larger documents)
Epson Flat bed – WF 7511
Epson Flat bed – V33
Kodak – i2600
Bother Flat bed – DCP – J315W
Desktop systems required ( For data entry/OCR , QC, Scanning)
Intel Celeron Processor , 512MB or 1 GB DDR RAM
250 GB HDD , Monitor & Keyboard/Mouse .
1 Server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz FSB, 80W)
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667) & Hard Disk – (2 x 500 GB)
LAN Details
Serial header, and PS/2* ports LAN Support Gigabit (10/100/1000 M bits/sec) LAN subsystem .
Intel® 82566DC Gigabit Ethernet Controller Peripheral Interfaces .
Hardware/Infrastructure Setup
Machine
Type & No. of Computers
Qty
Make & Model
100+
Desktop systems required ( For data entry/OCR, QC, Scanning)
Intel Celeron Processor
512MB or 1 GB DDR RAM
250 GB HDD
Monitor / LCD
Keyboard/Mouse
1 server
HP/ IBM / Assembled
Quad Core Intel® Xeon® Processor E5420 (2.50 GHz, 1333MHz
FSB, 80W)
3
Type & No. of Printers
Qty
2
5
2
Type of Scanners
Qty
95
4
3
5
40
2
2
2
2GB (2 x 1GB), PC2-5300 Fully Buffered DIMMs (DDR2-667)
Hard Disk – (2 x 500 GB)
Make & Model
Epson DLQ -3500 ( Dot matrix Printer)( 500 cps)
HP 2015 (Laser Printer) (40 ppm)
Ricoh AFICIO 3045 (Laser Printer) ( 50 ppm)
Make & Model
Fujitsu fi 6130C (A4)
Avision Book Pro FB6080E(A3 – A2 )
Graphtec -csx300-09 (for Maps / charts)
Epson Flat bed – WF 7511 (A3)
Epson Flat bed – V33 (A4)
Kodak – i2600 (A4)
Brother Flat bed – DCP – J315W
Plustek Pro A320 (A3 – A2 )
Setup and Delivery Capabilities for Client –
Software Setup
SRS Digitizer: Document Management System with Digitization
Developed by TSL is capable of handling large amount of data and complex work
flow. Features include: Scanning, Scanning QC, Indexing, Indexing QC, Retrieval, and
Search through different criteria, Printing.
Software Platform:
Front end – Visual Studio (ASP. Net with VB)
Back end - SQL Server 2005
Tools : iTextSharp.dll (License Version to support rights for PDF/A features required by
Client)
Customization: As per Client specifications.
Timelines for the project
As per Client’s Discretion: The team can be placed based on Client’s Deadline and
Number of Documents.
Setup and Delivery Capabilities for Client –
Maintenance & Technical Support
Personnel
Scanning operators
Data Processing Executives
Team Leaders & Project Managers
Software Programmers
Support Methodology
Onsite support
Post completion, TSL’s team will train Client staff and trouble shoots the problems
faced by the staff.
Online support
TSL can provide online support through secured network to Client if more personnel
will be required.
E-Mail system will be setup for queries with maximum 24 hrs turn -around time.
Daily reporting system ensures the deviance from schedule to be minimum. The
same will be set from the first day of job execution
MAKING
DIGITIAL
STORING DATA
DATABASING
MANAGING
DATA
DIGITIZATION
USING
TECHNOLOGY
GOVERNING
DIGITIZATION
TSL Approach for Digitization
Data Entry / Indexing Processing
Uploading into TSL-DMS / Clients Centralized Server
Backup
A digitization project must include a backup plan for all the processed images and
data for disaster recovery if media fails or during computer crashes.
Backup is important at every stage where there is modification of images to avoid
redoing previously accomplished stages.
A final backup for all the finished images must be done on durable media that
allows easy access such on hard drives or DVDs.
The digital documents are shipped and the files Returned, Recycled or Certified
Destroyed. Once you receive and review the digital files, we can initiate our
electronic file destruction procedures, which permanently delete your files from
our systems. This “electronic file shredder” completely removes all traces of your
files and scrubs our hard drives to ensure that no file can be restored by data
recovery utilities.
Digitization –The Backup Process
Document Preparation
Batch Creation: - Everyday document along with corresponding attachments will be
kept ready by the Client Staff. Each batch will be verified for unique identification
number. New Batch ID will be created. The unique number will be keyed in the SRS
Digitizer.
Batches will be prepared based on the dates of documents to ensure distinction
between old cases.
Preparation
All the staples will be removed.
Tagging of documents not to be scanned will be separated (as per Client document
type list)
Each appropriate document type to be scanned will have document Marker, so that
it does not get mixed with the other document.
The documents are arranged and made sure that there is no fold between
document pages.
The documents are sent for scanning.
The documents in the bad condition will be re typed and indexed.
TSL – Digitizer Application
- To allow an organization to cover bulk documents.
- All the documents are grouped into batches.
- Batch will be given Unique id, that will be maintained through out the
application.
- User can be allotted based on batches
- Report will be generated based on user wise and batch wise.
Scan Station
Scans the image using ADF and Flat bed.
Ability to use multiple scanner.
No need to use external application.
Set dpi, color mode, compression, auto rotate, Cropping, auto de-skew etc.
Using twain functionality for performance.
Drag and drop facility.
Duplex and Simplex scanning using shortcut
Scan Station
Image optimization to avoid rescanning at any point of time.
Read Barcodes.
Add Remarks on Scanned Image
Qc done on the Scanned Images
Auto color, Zooming, Magnifier, De speckle, Switch color mode.
Auto De-Skew
De-speckle
Cropping ( with and without saving)
Cleaning
Erase Selection, Noise Removal
Blank Page detection and removal
Bar code reading
Auto splitting of continuous pages
Auto rotating
Conversion to black and white
Indexing of Images
Provides UI for Indexing
Reads Barcodes
OCR
Image Capturing
Switch to batches at any time
Works based on Access rights
Image Zooming and scrolling using shortcuts
Validation Message at every Field focus.
Indexed Batches goes to qc automatically.
Data Field Creation
Data Field Creation Applying changes to all/Respective Database
Data Entry
Data Entry-OCR
Data QC
Search Date wise , Batch Wise
Report.
View Total Records, Total files
and Total Pages in each Batch.
Customized Reporting Tool
Search Batch wise, Date Wise,
Machine Wise, Hour Wise &
Department Wise
Searching Tool
Image and Data Uploading
DMS Application
•
This Application hosted in web Server and can be accessible for everyone
•
Access rights specification for different types of User.
•
Create Indexing field searching documents.
•
Encrypted document in web server.
•
Security features like unauthorized access, download and print.
Login
Admin Module : Dept Creation
Department Creation based on Organization Structure
Admin Module : Branch Creation
Branch Creation Under Department Name
Admin Module : Employee Creation
• Employee Addition
• Employee rights to a
particular department
and a particular branch
• Multiple departments
and branches can also be
allocated to an employee
• Once allocated an
employee can view
documents belonging to
allocated department and
branch only.
• User Name is also
created
Admin Module : Directory Addition
• Directory Creation and
if required directory
mapping to department
and branches.
Admin Module : Directory Wise TAGS
• Meta Tags to store a document can be created to the lowest directory
level to have an ease of search and meaningful tagging.
Admin Module : Directory Wise TAGS Another Example
• Meta Tags to
store a
document can
be created to the
lowest directory
level to have an
ease of search
and meaningful
tagging.
Admin Module : Directory View Same an Windows Explorer
Admin Module : User Privilege Settings
• Employee
access rights for
the application
Document : Addition to DMS
• Any type of
Document
can be added
to DMS from
any folder
Web Based Searching
Advanced Searching
Advanced search with dynamically created tags as per indexing
fields
Advanced Searching
• Users can view only
those directories which
are allocated to them
• Search through tags or
through content
wherever possible
Advanced Searching
• Tags get populated as
per the directory chosen
• E.g. If in a directory A ,
we have tags as a,b,c .
And directory B , we
have tags as d,e,f .If a
user searches in
directory A , he views
only a,b,c tags only. And
if directory B is searched
, only d,e,f tags get
populated
• Search through tags or
through content
wherever possible
Advanced Searching
• The results based on
search are displayed in
the document list
• Multiple search options
can be given like Windows
Advanced Search
Advanced Searching
• When clicked on the
document the details of
the document are
populated along with
history
• Along with thumbnail
view .Based on the rights
document can be viewed
or downloaded or edited
Search Result
Search Result
• In built document
viewer of the
application.
•
IOCL – Indian Oil Corporation Limited
Land Record Management System for approx 3 Lac Documents. IOCL
Tamilnadu Pipeline documents scanned , indexed in Tamil and Uploaded
in TSL DMS as per IOCL Requirements
• BSNL – Gujarat & Kerala
Customer Application Forms Management System :Workflow from CAF
Creation to CAF Quality check to CAF Rejection to CAF Re-uploading.
Approx 50 Lac forms . (2 Cr Pages)
IBPS – Institute of Banking Personnel Selection: 25 Lac Documents Of
Students Application forms and Supporting documents , Indexing,
Verification and Uploading on TSL – DMS Application
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
IOCL :Land Record Management System
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
• User
Creation.
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
BSNL :Bharat Sanchar Nigam Limited
For Gujarat & Kerala Telecom Circle
There are Five Types Of the Roles:
Admin:
Create the Masters, View Reports and Search and download the CAF Forms
Pocaf_user:
These User Can able to create the LOT
SSA_QC owner:
These User Verify the Lots.
SSA_qc_owner:
Verify 100% Check for the Scanned forms for Approval and Rejection.
Vendor:
It is the Login for the Vendor to Check Scanning Activity.
Searching Of CAF’s
There are three fields for the search the CAF
▪ Lot wise: Lot Number for the CAF stored
▪ Mobile number
▪Name: Combination of the First Name and Last Name
Two Types Of Filters:
▪ SSA:Filter the mobile for the under SSA
▪ Status: The Filter it is Used for the Check CAF QC Approved and QC Rejected in Search
itself.
▪ To Search the mobile Number
Vendor Performance Report
SSA_QC_Report
Approval & Rejection
Our Clients -International
Sr. No.
1
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Mr.Parimal Patel Tel- 0870 121
Document Capture Co.-DCCAdd- Unit 9, Wharf
side, Rosemont Road,Wembley, HA0 4PE.
Document Imaging - 15,00,000
3322
Emirates Vision Events
2
Nature of Job
Mr. John Matthew
Document Scanning & Indexing -
Tel- 97150-6450629
14 ,00,000
Add- P.O Box 48695, Dubai UAE
Tel-97150-6450629
Heds Digitization Services Production and
Consultancy
3
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Heds Digitization Services Production and
Consultancy
4
5
Mr. Asif Mohammed Farook
Digitization - 209,411 DTP Using In Design
Tel- 01707286078 Ext-1346
Mr. Asif Mohammed Farook
Add- heds Digitization Service, University of
Hertfordshire, College Lane, Hatfield,
Hertfordshire AL 1O 9AB
Tel- 01707286078
CISP - Cambridge International Science
Publishing Ltd
Mr. Victor Riecansky Tel :
+44(0)1223893295
Digitization - 80,00,000 in paper form and
30,00,000 in microfiche form
DTP - In
design/PageMaker since 2005
Our Clients –Government/PSU’s
Sr.
No.
1
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Mahanagar Telephone Nigam Limited (A Govt. of
India Enterprise)
Mr. A.N.Nallamuthu DE
Add - 5th flr. Bandra Kurla Complex C.S.T. Road,
Mumbai-400016.
(Commercial) GSM
Nature of Job
Digitization - 32,00,000 pages
Tel- (022) -26521357
Mazagon Dock Ltd.
2
MR. B.C. Sidhwani
1,20,000
Tel - 022-23715059
Scanning, Formatting &
Uploading
(Digitization of Old Records for Social
Mr.Vipul Patel
Justice & Empowerment Department)Block no. 1,
8th floor, Udyog Bhavan, Sector-11,
gandhinagar,Gujarat,
Tel- . 079-23259237
1,17,45,145
Digitization of Old Records
Corporation of Chennai
Mr.Rajendra
Work Department ,Ripon Buildings,
Tel.: (+91)- 44 -25383694
/25384510 Ext 371
1st floor,Mazdock House, Dockyard Road,
Mumbai- 400 010, India
Gujarat Informatics Ltd.
3
4
50,000 Digitization of Land Plans
(AO Size)
Chennai - 600 003.
Vadodra Urban Development Authority
5
"VUDA BHAVAN" Karelibaug,VIP Road, Vadodra 390018.
1,50,000
Mr. R.B. Barad 09427109675
Digitization of Land Plans
Our Clients –Government/PSU’s
Sr. No/
Name and Address of the client with Tel. No
Contact Person and Contact
Number
Nature of Job
Mr.Rakesh Kumar Cell:09304064813
45,00,000 NREGS Forms
NREGS – PATNA
6
7
8
Plot-583,A G Place, East Boring Canal Road, Patna 800 001
Mr.Jayant Mitra
Mazagon Dock Ltd.1st floor,Mazdock House,
Dockyard Road, Mumbai- 400 010, India
Mr.Neemade
1.68,000 ( A3/Legal pages)
Mr.A.K.Samanta
Two Jobs of 9 Lac Forms and
3 Lac forms (Each form
contain 3 pages)
Mr. Santakumar Shrivastav
25,00,000 forms (Each form
5-6 pages)
Cards)
Institute of Banking and Personnel Selection,
9
90 feet road, Thakur Complex, Kandivali (E),Mumbai
10
11
BSNL Gujarat, BSNL Telecom Circle , Vastrapur,
Ahmedabad,Gujarat
BSNL Rajasthan, BSNL Telecom Circle MI Road,
Mr.Saini
Jaipur,Rajasthan
12
1,00,000 UID Forms (Aadhar
Glodyne Technoserve BKC , Bandra(east), Mumbai
Rajiv Gandhi Jeevandayee Arogya yojanaArogya
Bhawan,St.George's Hospital Compund,VT, Mumbai.
53,00,000 forms (each form
5-6 pages)
Mr.Ajay Gulhane
2,80,00,000 pages
Our Clients –Government/PSU’s
Sr. No.
Name and Address of the client
with Tel. No
Contact Person and Contact
Number
13
BSNL Kerala
BSNL Kerala -Telecom Circle
Thriruvanthapuram, Kerala.
Mr.Vijayan
SCHIL
Mahape, Navi Mumbai
Institute of Banking Personnel Selection
Mr.Rajendra More
(Each form having 6-8
pages)
1 Cr A4-Documents
Mr.A.K.Samanta
5,31,008 Application Forms
16
MahaTransco , MSETCL,
Prakashganga building,BKC, Bandra (E),
Mumbai -400051
Chief Engineer Civil
25 Lacs Pages (Ongoing)
17
Forward Markets Commission
Ministry of Finance
(DEPARTMENT OF ECONOMIC AFFAIRS)
EVEREST', 3 RD FLOOR,
100, MARINE DRIVE, MUMBAI – 400 002.
Sh.Ashish Kumar
10 Lac Pages (Ongoing)
18
DCB Bank Ltd,
Sh.Sandesh Palkar
10 Lac Pages (Ongoing)
Sh.M.Bhobade
40 Lac Pages & 1 Cr
Indexing Fields. Custom
made software as per their
requirement. (Ongoing)
14
15
19
IBPS House,90 Feet road,Thakur
Complex,Kandivali(E),Mumbai
MHADA , Bandra(E),Mumbai
Nature of Job
11 Lakh CAF's
Our Clients – MNC’s /Indian Corporate
Sr. No.
Name and Address of the client with Tel. No
Contact Person and Contact
Number
4,50,000
Time zone Entertainment Pvt Ltd.
1
2
Mr. Ankush Jain
UnitNo.514,5th floor, palm shipping cnetre,near D Mart, Link
Road Malad (w),Mumbai- 400 064,India.
Life care Medical Systems Enterprises Pvt.Ltd.
303/304,corporate centre,nirmal Life style, Near Shopper's
stop,L.B.S.Marg,Mulund(),Mumbai- 400 080,India. Tel-02225651353
Cell (+91)- 9224630747Tel - 02240954444
Mr. Franklin David
Cell(+91) - 9321144507
Mr. Ajit Katti
3
IT Enabled India Ltd.
Unit no.1,3rd floor, wing l,Tex
centre,chandivali,andheri(E),Mumbai - 400 072,India. Tel 022-28578425/26
Cell(+91)9819718464
4004 Incorporated
4
5
Nature of Job
Volkart Building, Plot - 194, J.N. Heredia Marg, Ballard Estate,
Mumbai – 400001 Tel : +91 22 56580707 and +91 22
30285000 Fax :+91 22 56349469,
Prachar Communications Ltd
Samket Apartments,B-wing,Sant Janabai Marg,
Off hanuman Road,vile parle (E),Mumbai -400 057
Sales/ Purchase/ Legal
/Financial Documents
3,90,000
Equipment related
AMC/SLA's/Service Sheets
4,00,000
Sales/ Purchase/ Legal
/Financial Documents
9,84,000
Mr. Murli Raman
Cell - (+91) - 9892268763
Invoices:
Receivables/
Payables
Mr.Sumeet
1,20,000
022-26108750
Sales/ Purchase/ Legal
/Financial Documents
Our Clients – MNC’s /Indian Corporates
Name and Address of the client
with Tel. No
Contact Person and
Contact Number
Nature of Job
Mr. Rajesh Ramchandani
Bandra(W),Mumbai
1,00,000
Sales/ Purchase/ Legal
/Financial Documents
Nitco Ltd.
Recondo Compound,Municial Asphalit
1,00,000
Sr. No.
Tritan Management Service
6
7
Mr.Sanjeev Yadav
Compound,S.K.Ahire Marg,worli,
Mumbai-400030
8
9
10
Sales/ Purchase/ Legal
/Financial Documents
Fil - Flan Technologies
405/A Kotia Nirman, Opp. Laxmi Ind. Estate,
New Link Road, Andheri (W),
Mumbai-400053
Mr. Shawn Mandonca
6 Lakh Scanning of Mark
Sheets
TATA SKY LIMITED
Floor, C-1,Wadia International Centre
(Bombay Dyeing),Pandurang Budhkar
Marg,Worli- 400025, Mumbai
Mrs. Nisha
50,000 Legal Documents
B. Himatlal & Co
Gokhale Chowk,Dadar(W)
Mr.Punit Mehta
25,000 pages Scanning of
Insurance Policies
3rd
Our Clients – Healthcare Establishments
Sr. Name and Address of the client with
No.
Tel. No
Contact Person and
Contact Number
Colony Nursing Home
1
1,50,000
Dr. Sangamnerkar Tel: -
Dwarika Sangamnerkar Medical
Foundation.Laxmi Park Colony,navi
Peth,Pune-411 030.
Shree Sai Hospital
2
Nature of Job
S.V.Road, Opp.Patkar College,
Goregaon(West),Mumbai
(020) B9502555
Scanning Patient
Admission forms
1,00,000
Mr.Santosh Kanvilkar
Tell:- (022)- 42682222
Scanning Patient
Admission forms &
Medical Records
CONCLUSION-TSL Self Assessment
S.No
Factor
Skill
Rating on a scale of 1-10
TSL has adaptability to understand and deliver as per client’s
specifications. This can be decided by various projects of
varied requirements done by TSL.
TSL has been managing the large setup for fast deliveries and
has proved its efficiency in quality and man management to
execute the jobs on time.
8
TSL has proven its mettle as a system integrator by managing
clientele of more than 2000 which is growing year after year.
8
TSL has managed its software division with an umbrella of
different skill set efficient engineers who can handle and adapt
to different technologies and domains with ease. And equally
equipped team if implementation and support makes it an
easy task to execute even complex projects
7
TSL has been managing international and national clients .This
has been made successful by coordination between client,
onsite team and offsite support.
8
8
Timelines
TSL has delivered 90% of its projects on time. It is believed
that same dedication is needed from client’s side to execute
any project on time.
Cost
TSL is confident of giving cost effective services without any
compromise on quality of work
9
1
Understanding
2
Digitization Set Up
3
Hardware set up
4
Software Service
5
Coordination
6
7
9
For Further Info Please Contact :
- Pranit Dike – Business Development Executive
Cell: 08149546900 – Email Id: pranit.d@tsl.in
- Mohnish Raut – Business Development Manager
Cell: 08446898667– Email Id: mohnish@tsl.in
- Ruchi Gupta – Business Head – ITeS / Software
Cell:09321117752 – Email Id: ruchi@tsl.in
- Xavier Fernando – Director TSL
Cell: 09321117763 – Email Id: xavier@tsl.in
MUMBAI - Head Office
PUDUCHERRY – Development Centre
A-Wing ,501/501 Ajinkya Durga CHS Ltd,
5th Floor Nanda Patkar Road Extension,
Behind MTNL Telephone Exchange,
Vile Parle (E), Mumbai – 400 057
NO.92, 1st Floor,
Karuvadikuppam Road
Thiruvallur Nagar,Muthialpet(PO)
Puducherry – 605003.
Email–info@tsl.in
Website – www.tsl.in Tel : 022-26136622 /26115834
Fax : 022 - 26147181
Thank You