Transcript FHWA REPORT TEA/TUG CONFERENCE DAYTONA BEACH, FL NOVEMER 2-4, 2005 OFFICE OF PROGRAM ADMINISTRATION HIPA-10 Hwy Ops Div ESTIMATING THE GENERAL CONDITIONS General Conditions: cost of trailer, temporary utility, cost of.

FHWA REPORT
TEA/TUG CONFERENCE
DAYTONA BEACH, FL
NOVEMER 2-4, 2005
OFFICE OF PROGRAM
ADMINISTRATION HIPA-10
Hwy Ops Div
1
ESTIMATING THE GENERAL
CONDITIONS
General
Conditions: cost of trailer, temporary utility,
cost of supervision.
Sharpen
your pencil; It can kill you
Process
reviews indicate that some states are not
estimating the cost of general conditions. Same cost is
used for all projects.
Hwy Ops Div
2
ESTIMATING THE GENERAL
CONDITIONS

Use CPM to justify completion date.

Bring together the Estimator, Superintendent,
Project Engineer, and Scheduler to properly
cost the Liquidated Damages.

Do not use same LD amount for all projects
Hwy Ops Div
3
REPORTING REQIREMENTS
FOR FHWA-45, FHWA-810,
AND FHWA-47
 FHWA-45:
Is required for all projects on the NHS =
> $500,000.
 Submit two weeks after the award of
contract and no later than the fifth of the
month after the end of the quarter.
 Information on bid prices for major items

Hwy Ops Div
4
REPORTING
 FHWA-810:
Bid tabulation
 Is required for all F-A const. project on
the NHS.
 Submit to Division Administrator.
 Certified by STA official.
 Show details on 3 low bidders.
 Submit within two weeks of the award of
contract.
Hwy Ops Div
5
REPORTING


FHWA-47: Record of materials
Is required for all projects on the NHS that are
$1 million or more.

Contractor completes at end of contract and
submit to STA.

Information on final costs of wages, salaries
and materials used by the contractor.

State DOT personnel verifies information.
Hwy Ops Div
6
Common errors made on
form FHWA-47
 Failure
to complete all the pre-marked
items on the form with asterisk
 Unreasonable
gross labor earnings
 Lumber
reported in board feet instead of
thousand board feet
Hwy Ops Div
7
COMMON ERRORS CONT’D
 The
cost of materials and labor is
greater than the final construction cost
(with no indication that the contractor
lost money)
 Culvert
sizes reported which do not
exist
Hwy Ops Div
8
Office of Program
Administration
 UPDATE
 Vince
Barone Is the team leader.
 The price trend historical data is
available on web site.
 FHWA Form-45/47 study is still on
going.
Hwy Ops Div
9
Office of Program
Administration
The routing symbol is HIPA-10.
 Send all forms to Claretta Duren till further
notice.
 Mr. Dwight A. Horne is the Office Director.
 The office staff directory can be found on the
fhwa website www.fhwa.dot.gov
 Submit forms to FHWA, HIPA-10, Rm. 3134.

Hwy Ops Div
11
Office of Program
Administration

GASB 34 data request:

If you need the historical data for price trends,
send an e-mail to Ms. Duren;
www.claretta.duren@fhwa.dot.gov
Or fax to 202-366-3988 with your name,
company name, and address.
Obtain software for imputing the data at
www.fhwa.dot.gov/fedaid

Hwy Ops Div
12
USEFUL HINTS






Hwy Ops Div
Always report your project in a timely manner.
Make sure all information is completed on the
forms.
Include your name and the State in the
subject line of the e-mail.
Not reporting the data may cause your State
to lose funding.
FHWA forms:
www.fhwa.dot.gov/programadmin/contracts/
The States are to use the new FMIS
Improvement type codes, not the work type
codes.
13
QUESTIONS ?
Hwy Ops Div
14