Transcript Document

Implementation Co-ordinators
Network Meeting
14 July
EUCLID Programme Plan (120 Days)
July
Admissions
Visiting Students
Other Admissions
August
Training
UAT
SFT
September
UAT
Training
October
November
VS Live
Other Live
Curriculum Management
CCAM
Build
Online Course Enrolment
Build
User Groups/Demos
Assessment
Results publishing My Ed
SFT
UAT
Training
Load Testing
UAT TBC
SFT
CCAM Live
Demos to DOSs
User Group
31/7 Data Set Up for Course Level Assessment
Load Testing
SFT
3 week Build Sprints
Student Administration
Build
Student Admin
User Groups/Demos
Infrastructure &
Interfaces
29/7 & every 3 weeks thereafter
SFT Course migration
Course instance migration
Student Migration Dev
Load Testing
Prep for Student Migration SFT
Generic Interfaces Development
EUCLID Programme Plan Key Dates (120 Days)
• Visiting Undergraduate Students Go live 7/9
– VS UAT 29/7
– VS Training 2 weeks prior to go live
• Other admissions Go Live 8/9
– Other Admissions UAT 12/8
– Other Admissions Training 2 weeks prior to go live
• CCAM go live 2/11
– CCAM UAT 25-26/9
• Online course enrolment user acceptance testing
– Indicative date last 2 weeks in September, may change, alternative
option is to do later given some overlapping processes with Student
Admin
– Online course enrolment available to demo to DOSs from beginning of
October
Revised programme plan
Project Deliveries
2009
2010
Out of Scope 09/10
Admissions
PG Admissions Task Force
Visiting Students
Other Admissions
May 09
Admissions
Sep 09
Further work on UCAS/GTTR and
PG enhancements & non critical
bugs
Sep 09
*(UG & PG deliveries completed)
Infrastructure & Interfaces
Infrastructure Review
EUCLID to DACS data tip
Core Interfaces (March & July)
Student Data Migration
Freeze dates DACS
(09/10 Course data can be updated in
DACS)
Infrastructure & Interfaces
March 10
Interfaces to Timetab, RAE
DataMart
July 09
Unicode compliance to support
July 10 interactions with UCAS not
March 10
needed until 2012 entry
July 10 admissions cycle. Enhanced
DACS course data for 10/11 and beyond is frozen
reporting to match WISARD,
Nov 09
Student Progression DataMart,
DACS student data frozen
Course assessment pass rate
July 10
WISARD output
Curriculum Management
Curriculum Management
DPTS Amendment & Publishing
CCAM
Course enrolment (DOS
using OCSS)
Apr 09
Nov 09
Aug 10
Student Admin
Student Admin
Student Admin: registration,
matriculation, change of study, fees,
core research student mgt. via
Registry. Schools web based access
to the central student record
Aug 10
Online registration/matriculation
by students. Those Research
student management processes
not currently undertaken in DACS.
Assessment
Assessment
Collection of Course Level results
Collection, Progression & Award
Outcomes
Results interface with MyEd
Transcript production
CCAM for use by staff in schools
PCAM
Student OCSS
Timetabling tool
July 2010
Online entry course assessment
marks by schools. Recording &
calculating results below course
level. Calculation of progression
Exam Board Reports Scaling,
Medals, prizes, Appeals mgt,
Invigilator Mgt, PDP
University of Edinburgh
EUCLID Programme
Manager –
Jamie Thin
IS Production
Management –
David Smyth
IS Dev Services –
Dave Berry
Support of LIVE
Environment – 2nd
Line technical
support
Non-LIVE env issues
EUCLID PROGRAMME – July 2009
DRAFT Proposed Organisation Chart
IS Project
Managers
EUCLID Project
Manager 1 –
Karen Osterburg
EUCLID Project
Manager 2 –
Saladin Rospigliosi
EUCLID Project
Manager 3 –
Mike Calvert
EUCLID Support
Services –
Bruce Johnson
Interfaces-Generic
Programme Data
Migration
Admissions
Curriculum
Management
Support of LIVE
Environment – 1st
Line user support
Interfaces -Bespoke
HESA 2009/10
UG
DPT Maintenance
PG
Course Catalogue
Publishing
Visiting Students
CCAM
Other Admissions
Course Enrolment
by DoS
Infrastructure review
Load Testing
Senior Analyst/
Team Leader –
Defeng Ma
Quality Assurance
Infrastructure
Integration
Software
Architecture
Interfaces - Other
Course Data
Migration
HESA 2008/09
SFC Early Return
Student Data
Migration
Project Sponsor for
Migrations and
Interfaces
STUD-MI
Resource Pool
V8.3.0 Upgrade
(Nov 09)
Student
Administration
V8.3.1 Upgrade
(May 10)
Student Admin
Legacy Systems
Support
Team of Business
Systems Officers
Business Users
Project Sponsor for
Student Admin
(Registry processes)
V8.2.1 Upgrade
(May 09)
Assessment
ADMIS-MI
G&SPR
PCAM C/S
Teaching Load
Tasks
OUT of SCOPE
Build / Config
Student-facing
processes
Project Sponsor for
Management
Information
Test
Managed Migration
Train
Data Retention
G&SPR
RESOURCE POOL
EUCLID
RESOURCE POOL
Personnel load
EUCLID
w.e.f. 1 Aug 2009
Director
Veena O’Halloran
Deputy Director
Morag Hunter
Programme Manager
Jamie Thin
Project Support
Heather Low
Technical Lead
Duncan Davidson
Senior Analyst/
Team Leader
Defeng Ma
Business Systems Officer
Franck Bergeret
Functional Expert
Mike Calvert
Business Systems Officer
Gareth Phillips
Business Systems Officer
Jamie Morton
Business Systems Officer
Chris Giles
Business Systems Officer
Gavin Pennycook
Business Systems Officer
Josie Huang
Business Systems Officer
Lee Stobie
Business Systems Officer
Matthew Taylor
Functional Expert
Karen Osterburg
Business Systems Officer
Barbara Baldi
Business Systems Officer
Lisa Cuthbert
(maternity leave)
Functional Expert
Saladin Rospigliosi
Functional Specialist
Lorraine Corbett
Head of BASS
Bruce Johnson
Team Leader
Colin Hunter
Functional Specialist
Jen Pass
Functional Specialist
Susan Ward
Systems Support Officer
George Dall
Support Officer
Christine Macdonald
Business Systems Officer
Lesley Elliot
Business Systems Officer
Sue Woodger
Business Systems Officer
Morag Iannetta
Business Systems Officer
Hal Golczyk
Business Systems Officer
Craig Middlemass
Systems Support Officer
Paul Gorman
Support Officer
Chris Burnett
Systems Support Officer
Frances MacAndrew
Support Officer
Andrew Crossland
Systems Support Officer
Vacant
Systems Support Officer
Patricia Whitcombe
Support Officer
Diane Easton
Support Officer
Julie Robertson
Business Support Officer
Jon Taylor
EUCLID Team Changes
EUCLID team members already
departed
•Bridget Hanna
•Paul Weighand
•Henna Umar
•Richard Evans
Colleagues departing at the end of
July
•Ushma Bhatt
•John Cooke
•Carol-Ann Glass
•Helen Szoor-McElhinney
•Zoë Payne
•Jennie Pearson
•Zeta Poulorini
•Kevin Roberts
•Susan Smith
•Moira Stewart
•Jennifer Wallace
•Anne Whiting
Other staff changes:
•Lisa Cuthbert is on maternity leave
•Emma Rowson has been appointed
to a CMVM admissions post and we
hope to advertise for a replacement
soon
•Mike Calvert will be leaving the
University for another post
in the second half of September
•Lorraine Corbett, Jen Pass,
Saladin Rospigliosi and Susan Ward
will finish their secondments
to the project at the end of December
Decisions by the SQAG
Governance
Strategic leadership for the EUCLID programme and satellite projects
will be the responsibility of the SQAG
Investigations underway
•WISARD like functions: School access (read only versus.update) to
elements of student administration
•Timetab
•Non EUCLID elements of PGDB
•SMART
•Managed Migration
•Ownership of BOXI Reports
Decisions by the SQAG
Devolving certain Student Admin
processes to Schools & Colleges:
Simple Processes
•Access student data (read only query)
•Confirmation of Attendance
•Maintain Research Supervisors
•Maintain Taught Student advisers
Subject to load
testing
Delivered to
Schools &
Colleges
More Complex Processes
•Research change to study
•Record changes to study
•Staff update student record –
non academic e.g. change of
address
Delivered to
Registry
Decisions by the SQAG
Non-EUCLID elements of PGDB
Rick Kiralfy is co-ordinating report on use of PGDB across the University.
Non-EUCLID elements will be taken forward as a satellite project.
Managed Migration
The options for meeting the University's statutory requirements for issuing
Certificates of Acceptance for Studies and reporting to UKBA on engagement
are under investigation. A recommendation should be available in early August.
SMART
Changes to SMART resulting for the decision to revise the scope of the
Assessment project will be taken forward as a separate project by IS.
Decisions by the SQAG
Technical Group
•This group is led by Stuart Anderson of Informatics. He is already working
with IS on aspects of the work.
•Stuart is providing clarification on the work of the technical group and on how it
dovetails with IS and the satellite projects.
Strategy for Communication
•Strong support for agile working and short-life pro-active user groups.
Strategy for communication and the co-ordination of the User Group rest
with Sue Rigby.
•A new communication is being prepared, outlining governance arrangements,
scope, the areas under investigation and how the satellite projects will be
taken forward.
User groups and their status
PG/UG admissions
User group almost finished – report
VS Go live 7/9
May need a user group
Other Admissions Go Live 8/9
May need a user group
CCAM Go live 2/11
User group active – agile working
Online Course enrolment UAT
Same user group as CCAM
Student admin
New User group forming now
Interfaces
May need only a tech-user group
SMART
Will need a user group
PGDB
Rick Kiralfy will scope initial requirements
Managed migration
Will need a user group if funded
BOXI reports
May need a user group
Timetab
May need a user group, but probably
adequately supported in CCAM
Next steps
•Communication will be sent in August outlining governance arrangements,
scope, the areas under investigation and how satellite projects will be taken
forward
•Meeting with Heads of Schools in advance of new academic year
•Future Implementation Co-ordinator network meetings will be cancelled with
ICs now having the opportunity to participate in user groups or keep up to date
through regular communications
•IC area of the EUCLID website will be archived with relevant information
available from the programme section of the site