Transcript Document
STORM RESTORATION REPORTING TO FEMA Gary Hurst Manager, Corporate Accounting hurstgr@epb.net APRIL 27 STORM FACTS 129,515 HOMES/BUSINESSES LOST POWER 8,966 ELECTRIC LOCATIONS DAMAGED 1,130 BROKEN POLES REPLACED 415 TRANSFORMERS REPLACED 193 OIL SPILLS CLEANED UP 58 MILES OF ELECTRIC LINE REPLACED $25,000,000 STORM RESTORATION COSTS PRE-STORM CONSIDERATIONS UNIQUE FERC ACCOUNTS • • • • • 5616 5816 5937 5997 9308 – – – – – TRANSMISSION DISPATCHING (STORM) DISTRIBUTION DISPATCHING (STORM) OH LINE MAINTENANCE (STORM) FIBER/SMART GRID (STORM) SUPPORT (STORM) SINGLE WORK ORDER FOR CONSTRUCTION REQUESTS (CRs) MUTUAL AID TEMPLATE (APPA) BOILER PLATE CONTRACT FOR CONTRACTORS STORM RESTORATION COSTS UTILITY FEMA ADMINISTRATIVE COSTS CONTRACTOR COSTS CREDIT CARDS/PETTY CASH/CHECKS EQUIPMENT COSTS LABOR COSTS MATERIAL COSTS TRANSFORMERS/SPILLS/SALVAGE CATEGORY A CATEGORY B CATEGORY F BY COUNTY CRs PREMISE OUTAGE ADMINISTRATIVE COSTS WAS 3% OF OTHER COSTS, NOW ACTUAL COSTS COSTS TO PREPARE SUPPORTING DOCUMENTATION OPERATING COSTS TO VERIFY RESTORATION EFFORT COSTS TO ANSWER NUMEROUS QUESTIONS COSTS TO MODIFY DOCUMENTATION ALLOCATE TO CATEGORIES A, B, AND F EPB ADMIN COSTS: TN - $28K, GA - $15K CONTRACTOR COSTS CATEGORY A - TREE TRIMMING CATEGORY B - MUTUAL AID FROM OTHER UTILITIES CATEGORY F – ALL OTHER CONTRACTORS REQUIRED DOCUMENTATION • CONTRACTS • MUTUAL AID AGREEMENTS • INVOICES SEPARATE STORM INVOICE INVOICE WITH STORM COSTS IDENTIFIED BY STORM CR/FERC LABOR, EQUIPMENT, MATERIALS, TRAVEL, FUEL, LODGING, MEALS TIMELY • PAYMENT VERIFICATION – COPIES OF ALL CHECKS/WIRE TRANSFERS: TN - $15.1 MILLION, GA - $1.3 MILLION CREDIT CARDS/PETTY CASH/CHECKS CATEGORY B • FUEL - $4k (CAN INCLUDE IF NOT IN VEHICLE HOURLY RATE) • MEALS - $280k • LODGING - $362k • MISCELLANEOUS - $0k • MATERIAL - $40k MOVED TO EPB MATERIAL COSTS EQUIPMENT COSTS CATEGORY F LOWER OF FEMA OR UTILITY EQUIPMENT RATES – HOURLY RATES BY CLASS EQUIPMENT USAGE MUST BE DETAILED BY HOURS PER DAY EACH PIECE OF EQUIPMENT MUST HAVE A DRIVER IDENTIFIED FOR EACH DAY OF USE DETAILED EQUIPMENT RECORDS MUST TIE TO DETAILED LABOR RECORDS LABOR CATEGORY B • PERSONNEL SUPPORTING STORM RESTORATION EFFORT • OVERTIME ONLY UNLESS WORKING UNSCHEDULED TIME CATEGORY F • PERSONNEL IN THE FIELD WORKING TO RESTORE SERVICES • REGULAR AND OVERTIME BOTH ELIGIBLE INCLUDE NAME, JOB DESCRIPTION, RATE OF PAY, HOURS OF REG-1.5-2.0 BY DAY, TOTAL DOLLARS PER EMPLOYEE PER DAY, SORT ALPHABETICAL MUST PROVIDE TIME SHEETS AS REQUESTED SALARIED PERSONNEL NOT ELIGIBLE CATEGORY B LABOR TEMPORARY EMPLOYEES/RETIREES • FOOD SERVICE • MATERIAL MANAGEMENT • OTHER NON-UNION PERSONNEL • CALL CENTER PERSONNEL • IT SUPPORT PERSONNEL • OTHER UNION PERSONNEL • MATERIAL HANDLERS • DISPATCHERS • OTHER CATEGORY F LABOR TEMPORARY EMPLOYEES/RETIREES • BIRD DOGS/SCOUTS • LINEMAN • OTHER NON-UNION PERSONNEL • BIRD DOGS/SCOUTS • LINEMAN • OTHER UNION PERSONNEL • LINEMAN • SUBSTATION TECHNICIAN • OTHER OTHER LABOR CONSIDERATIONS COPY OF UNION CONTRACT OVERTIME POLICY FOR EXEMPT EMPLOYEES DURING “STORM RESTORATION” EFFORT FRINGE BENEFIT ANALYSIS MUST EXCLUDE EQUIPMENT MAINTENANCE PERSONNEL IF INCLUDED IN EQUIPMENT RATES MUST PROVIDE INVOICES FROM TEMP AGENCIES FOR ALL TEMPORARY STORM WORKERS MATERIAL COSTS CATEGORY F NO OVERHEADS ALLOWED PROVIDED • • • • BY DAY QUANTITY DESCRIPTION DOLLAR AMOUNT MUST PROVIDE PICK TICKETS AS REQUESTED TRANSFORMERS/SPILLS/SALVAGE LIST EACH TRANSFORMER REPLACED • • • • • • • POLE NUMBER STOREROOM ITEM # TRANSFORMER SIZE STATUS – REPAIRED/DAMAGED BEYOND REPAIR REPAIR/REPLACEMENT COST PCB OIL TEST (PPM) SALVAGE VALUE/DISPOSAL COST HOW YOU DISPOSED OF OIL AND DIRT • INVOICE FROM DISPOSAL COMPANY INVOICE FOR SALE OF SALVAGE -WIRE, ETC THE END