Transcript FAMIS TRAINING - Texas A&M University–Corpus Christi
FAMIS TRAINING
Texas A&M University- Corpus Christi Purchasing Department REQUISITIONS
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FAMIS
What is an “R” or Requisition ?
An “R” is a used to capture information that pertains to the request for the purchase of some merchandise.
The dollar amount for an “R” state and local account is $2000.00.
All state accounts begin with “1”.
All local accounts begin with “2”.
All transactions in FAMIS require a 3-way match:
PO Entered / Items & Invoice are Received / Quantity/price received is Matched to what was ordered and price it was ordered at. Once these three items match, FAMIS will generate a check for payment. (See following screen for a complete description of this process.) State accounts pay 30 days after they are input in the System.
Local accounts are paid sooner.
CANNOT mix state and local accounts due to the system wanting to produce two separate checks for one payment.
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For each requisition, you will use the following screens:
Screen 250: Requisition Header: General requisition information that pertains to the entire document.
Screen 251: Requisition Ship To/Invoice To addresses and text: Records shipping and invoice addresses and special vendor text information.
Screen 254: Requisition Line Items: Used to enter information that pertains to individual line items on the requisition.
Screen 256: Requisition Document Close: Used to close a requisition document after entry is completed. Closing generates encumbrances to set aside funds. From this screen you can send a document through the routing and approval process.
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Additional screens which may be used are:
Screen 252: Requisition Header Text Continued: Record additional header text to a document.
Screen 253: Requisition Sole Source Justification: Used to record sole source justification for the documents flagged with a sole source vendor.
Screen 255: Requisition Item Description Continued: Allows entry of up to ninety-nine lines of additional item description.
Screen 247: Copy Document: Allows copying line items from one document to either a new or existing requisition document.
Screen 259: Requisition Note Text: Use this screen to add informational type notes to document items, if necessary.
PURCHASING DOCUMENT STATUS Let’s say your department wants to purchase an item. What steps must you take to make this purchase possible? The following steps will ensure that the proper procedures are implemented towards the accomplishment of your goal: 1) The appropriate electronic purchasing document must be created. These documents are:
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“L” or Limited Purchase document. This document was designed to purchase smaller items that do not need to be processed by the purchasing office. The total for this document may not exceed $2,000 for both local and state accounts.
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“R” or Requisition document. This document was designed to purchase items over $2,000 or more (local and state accounts).
“E” or Exempt purchase document. This document was designed to purchase items that are exempt from certain purchasing requirements. Purchase of exempt items is signified by the use of Exempt Object Codes, and examples of these would be travel, bookstore, and library material.
For our purposes, we will be looking at the “L” and “R” documents. Purchasing information includes things such as the item description, cost, and quantity. When the creator goes to the right screen to create the document, FAMIS will assign a document number (I.e. L200006). The document number will always be associated with the document. After the creator inputs the purchasing information, then she/he closes the document, which encumbers the funds, and routes it to the department’s signer for approval. This is called “routing”. At this point, money is set aside from the budget for this purchase, and the document is waiting for the signer’s electronic signature.
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PURCHASING DOCUMENT STATUS (Continued) At the time the document creator enters the purchasing information (this is only for Limited Purchase Orders only), the department may or may not have received the goods. If they have received the goods, then the creator enters the receipt date onto the creator screens. If not, then she must receive them as they come into the receiving screens. Receiving the items in FAMIS is called “receiving”. FAMIS will not pay for items in which a department has not received due to the system needing a three-way match.. In addition, if the item needs to be inventoried. FAMIS will will identify as a preliminary fixed asset and Central Receiving will enter required inventory information so the department can close the P.O. that was created from the requisition.
Once the department receives the invoice from the vendor, they must send the original invoice to Accounts Payable. All invoices from the vendor should be mailed to the Accounts Payable office. The department should not be getting any original receipts. Accounts Payable will enter the information from the invoice into FAMIS using the invoice entry screens. This process is called “invoicing”. They will also audit the purchase to insure that it follows all of the rules and regulations set by Texas A&M University and the state of Texas.
After Accounts Payable enters the invoice into FAMIS, then FAMIS begins to “match” what the department’s creator entered and received with what the FMS analysts entered from the invoice. FAMIS even checks to see if the department’s signer signed the document. If everything matches, then FAMIS will allow the payment to enter the voucher cycle, where it will process a check for the vendor. If something does not match, then the analyst will create a Purchasing Invoice Problem (PIP), describing the problem and send it to the document’s creator to handle.
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PURCHASING DOCUMENT STATUS (Continued) Throughout the entire process, the document is gaining a status for each function in the process. For example, routing, receiving, invoicing, matching, and vouchering. Each one of these statuses has an end result to ensure proper completion of each function, for example, once the signer has signed the document then the routing status will be completed or CO. Once all functions have been “completed”, and a check has been issued for the full amount, then the document’s overall status will change to “completed” or “CO”, meaning that nothing else can occur on the document.
The following screen will illustrate (with charts) the complete routing process that occurs whenever one of the purchasing documents is implemented.
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Overall Document Status The Department Creator creates a document number in FAMIS. This creates an Overall Document Status. As the document flows through the payment processes, (I.e., as the department receives the goods and Accounts Payable processes each invoice) the overall status will begin to change.
Routing Creator routes the document to the signer for purchasing approval. This creates a routing status.
Receiving Department receives each shipment and enters all receipt information. FAMIS will not pay for items that the department did not receive. Each receiving shipment will have a status.
Invoicing Accounts Payable processes the invoice. This affects the invoice status.
Matching Before FAMIS will print a check for the vendor, the signer must have the signed the document, the department must have received the goods, and Accounts Payable must have processed the invoice. FAMIS “matches” department entry, department receiving, and Accounts Payable invoicing. You may view the matching status. If everything matches, then the payment will enter the voucher cycle. After “matching” occurs, the payment will enter the voucher cycle, and you may inquire on the voucher status.
Purchasing Invoice Problems If Accounts Payable finds a problem with the document, then they will send a PIP (Purchasing Invoice Problem) to the creator. Unless the problem gets fixed, no check will be issued. TAMU-CC Voucher Once “matched”, the payment enters the voucher cycle, and FAMIS prints a check to mail to the vendor. You can then view the voucher status to find the status of the actual check.
HANDS ON DEMONSTRATION The figure above is the icon for logging into FAMIS. Qws3270 stands for Winsock 3270 Telenet.
To log into FAMIS, double-click on this icon. It will take you to the initial screen in FAMIS (see next screen).
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node: TAMCC019 TTTTTTTTTTTTTTTTTTTTTTTTTTT ****NOTICE*****NOTICE*****NOTICE**** TTTTTTTTTTTTTTTTTTTTTTTTTTT TTT TTT TTT This computer system and data herein TTT AAAAA TTT M M AAAAAAA TTT MM MM are available only for authorized purposes by authorized users. Use for any other purpose may result in AA AA TTT MMM MMM AA AA TTT MM MMM MM AAAAAAAAA TTT MM M MM AAAAAAAAA TTT MM MM AA AA TTT MM MM AA AA TTTTT MM MM AA AA TTTTT MM MM administrative/disciplinary actions or criminal prosecution against the user. Usage may be subject to security testing and monitoring.
For additional information please see the web page at: http://cis.tamu.edu/security/tos/ TEXAS A & M UNIVERSITY STATEWIDE NETWORK ****NOTICE*****NOTICE*****NOTICE**** enter application or EXIT BONFIRE, CLAIM, PHONBOOK, TSO, or WYLBUR tpx
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Type tpx and [Enter]. TPX is a menu application that allows the user to be logged on to more than one mainframe application at any one time.
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TERMINAL PRODUCTIVITY EXECUTIVE 5.0
Copyright (C) 1984,1996 Computer Associates International, Inc.
THIS COMPUTER SYSTEM AND DATA HEREIN ARE AVAILABLE ONLY FOR AUTHORIZED PURPOSES AND BY AUTHORIZED USERS.
USE FOR ANY OTHER PURPOSE MAY RESULT IN ADMINISTRATIVE OR CRIMINAL ACTIONS AGAINST THE USER.
Userid: VASO15T Password: ________ New Password: Account: Transfer: (or LOGOFF) 11:37:22 01/18/02 TAMCC019 278-2 TAMRACF PF1=Help PF3=Logoff
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Type in your given Userid. In this case, my is VASO15T and [Tab].
Type in your Password and [Enter].
The next screen will come up.
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MSGID: TEN0025 ******************************************************************************* ICH70001I VASO15T LAST ACCESS AT 11:27:36 ON FRIDAY, JANUARY 18, 2002 ******************************************************************************* TO PROCEED, HIT ENTER ===>
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Hit [Enter] to get to next screen.
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TPX MENU FOR VASO15T Cmdkey=PF12 Print=NONE Jump=NONE Cmdchar=/ ==> Session CICSTRN has ended <== Sessid Sesskey Session Description _ CICS _ CICSNAT _ BPP _ WYLBUR _ TESTCICS _ TSO _ INFOVIEW _ BPPTRN _ CICSIMS x CICSTRN PF 1 PF 2 PF 3 PF 4 PF 5 PF 6 PF 8 PF 11 PF 14 PF 17 Menu=NO Panelid - TEN0041 Terminal - TAMCC019 NEModel - 3278-2 System - TAMTPX Status PRODUCTION CICS CICS FOR NATURAL PROGRAMS Budget Payroll Personnel OBS WYLBUR TEST CICS TSO Report Viewing System BPP - training CICS FOR SIMS CICS FOR TRAINING Command ===> PF1=Help PF7/19=Up PF8/20=Down PF10/22=Left PF11/23=Right H =Cmd Help TAMU-CC
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Since we are going to be Training, tab down to CICSTRN, type X by it and press Shift/PF5. (Takes you to next screen.) When you get ready to complete “Rs” for your department, you will be logging into CICSNAT.
Signon for CICS/ESA Release 4.1.0
WELCOME TO CICSTRN AT TEXAS A&M UNIVERSITY APPLID CICSTRN Type your userid and password, then press ENTER: ********************************************************** Userid . . . . VASO15T Password . . _______ New Password THIS COMPUTER SYSTEM AND DATA HEREIN ARE AVAILABLE ONLY FOR AUTHORIZED PURPOSES AND BY AUTHORIZED USERS.
USE FOR ANY OTHER PURPOSE MAY RESULT IN ADMINISTRATIVE OR CRIMINAL ACTION AGAINST THE USER.
****************************************************************** DFHCE3520 Please type your userid.
F3=Exit/22=Left PF11/23=Right H =Cmd Help
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This is the second login screen.
Type in your given Userid. In this case, my is VASO15T and [Tab].
Type in your Password and [Enter].
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TAMU-CC The next screen will come up.
New Message. If you see an “Errors during Initialization” screen that says “NAT7402 No dynamic parameters allowed” … just press [Enter] to advance to the main menu.
DFHCE3549 Sign-on is complete (Language ENU). fami TAMU-CC
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At this screen, [Tab] to get beside (Language ENU).
Type fami [Enter].
Next screen you will see if the FAMIS Bulletin Board.
01/18/02 FAMIS Bulletin Board PAGE: 1 OF 1 FAMIS Training System 11:40:50 FAMIS Hotline (979) 458-646408/23/2001 Last Date Changed FAMISHELP@tamu.edu
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12-- FAMIS Prev NextExit Press
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This is the FAMIS Training Bulletin Board screen .
001 FRS Main Menu 01/18/02 11:41 FY 2002 CC CO Screen: _250__ Account: ______ ____ FAMIS APPLICATION Active Processing Month: 12 December * ---- Financial Accounting ---- * M01 Account Information M02 FA Transactions * --------- Purchasing --------- * M20 Purchasing System Menu * ---- Routing and Approval ---- * M03 Inquiry - Dollar Information M05 Support Accounting M90 Routing and Approval Menu * ------- Other Menus ---------- * M07 Departmental Planning Budgets M58 Budget Preparation Module M08 Entire Connection Download M70 Payroll Detail Module M09 Entire Connection Print M78 Payroll Distribution Module * ------ Accounts Payable ------ * B01 Bulletin Board News Menu S01 FA/AP System Tables M10 Accounts Payable System Menu S03 Miscellaneous Tables M21 Vendor Information Menu AFR Annual Financial Reporting * ----- Accounts Receivable ---- * M61 Accounts Receivable FFX Fixed Assets Module SPR Sponsored Research Module Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12-- Hmenu Help EHelp Pers SORmain menu TAMU-CC
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When we get to this screen, we are ready to create the correct purchasing document. In this case, we will create an “R” document.
To begin the process, we will type “250” by Screen and [Enter].
We will be using screens 250, 251, 254, 256 for an “R” document.
250 Req. Header Create/Modify
(1) Tab to Doc: field and enter R and zero (0) to have FAMIS assign a requisition number.
(2) Tab to Cat. (category) field. This section identifies the document category which is used to define the accounting and receiving characteristics of the document. Type R and the capital letter O (RO).
(3) By User Ref., type 111111 (your initials). These are 6 “dummy” 1s and the initials of the person creating the requisition. These numbers indicate the user reference number.
(4) Tab to Contact Person field. Type the name of the person to contact if there are any questions/problems regarding the requisition. (5) Tab to Ph: field. Type the area code and phone number for the requisition’s contact person. No spaces or dashes are required.
(6) Tab to Research (Y/N) field. Type ‘Y’ is you are using research funds, otherwise type ‘N’.
(7) Tab to Type Funds field. Signifies the type of funds (State or Local) to be used for the purchase of the requested item(s).
(8) Tab to Type Order field. Identifies the type of order to be placed for the requested items.
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250 Req. Header Create/Modify
(9) Tab to Dept field. Type in the department name that corresponds to the account number found on screen 29. If you have multiple accounts with different departments, press PF11 key. A pop-up window will appear. Type in every department name that applies to the accounts you will be using. When completed,
(10) Tab to Doc Summary field. Type in a brief summary of what you are purchasing. This description will be displayed on the document inquiry screens.
(11) Tab to Sole Source (Y/N) field. Indicates whether or not (‘Y’ or ‘N’) the merchandise requested is a sole source item (I.e.: whether or not only one vendor may fulfill the order).
(12) Tab to Emergency (Y/N) field. Type ‘N’ if this is not an emergency purchase, otherwise type ‘Y’ for yes. When ‘Y’ is entered, a pop-up window will appear asking for a brief description of what the emergency is.
(13) Tab to VN ID field. Type in the first letters of the vendor name and press
HIT
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F6439 Please enter valid document number 250 Req. Header Create/Modify 01/28/02 16:42 FY 2002 CC CO Screen: ___ Doc: __(1)_____ Doc. Year: 2002 Total Amount: << Dates >> Document: 01/28/02__ Cat.: _(2)_ User Ref: ____(3)_______ St Req: __________ Required: __________ Contact Person: _____(4) ___________ Ph: ___(5)________ Start : __________ Buyer: ___ Ph: End : __________ Research (Y/N): (6) Type Funds: (7) Type Order: _(8)__ Change : ________ No. Print Doc? _ Dept: _(9)____ SubDept: _____ Attachments: _ Doc Summary: __(10)________________________________________________ Sole Source (Y/N): (11) Emergency(Y/N): (12) Catalogue Order(Y/N): _ << Suggested Vendors >> Vn ID: __(13)_______ or FEI: _________ Vn ID: ___________ or FEI: _________ ______________________________ Addr: ______________________________ ______________________________ Addr:__________________________ ______________________________ ______________________________ ______________________________ ______________________________ PH: ____________ FAX: ____________ PH: ____________ FAX: ____________ Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12-- Hmenu Help EHelp Next SResn EResn Notes AdVen AdDpt TAMU-CC
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The following page will explain what the numbers above represent.
250 LIMITED PURCHASE HEADER
(
Campus Codes and Departments/SubDepartments Documents that will have accounts on this document) Refers to number (9) of previous screen F6439 Please enter valid document number 250 Req. Header Create/Modify 03/15/02 09:36 FY 2002 CC CO Scre +------------------------------------------------------------------------------------------------------+ | More entries - select or press
250 Requisition Header Create/Modify
(
PRESS PF9 TO ENTER NOTES PERTAINING. TO THE PURPOSE OF THE ORDER ) When finished, enter, and press PF4 to return to Screen 250.
F0003 Record has been successfully modified 250 Req. Header Create/Modify 03/15/02 10:39 NOTES FY 2002 CC CO Sc +------------------------------------------------------------------------------------------------------------------------+ | F7587 Cannot attach notes until document number assigned | | L0 0.0 Position at line: ___ | | Line ******** Note Text ******** Doc | _____________________________________________ | __(Type _description of purchase request and ___ Reim | __press Enter. Press F4 to get back to Screen 250._ | __Press F5 to go to Screen 251.) _______________ | _____________________________________________ Shi | _____________________________________________ Nam | _____________________________________________ Add | _____________________________________________ | _____________________________________________ | | | | | | | __ | ___ | ___ | ___ | _____________________________________________ | _____________________________________________ Cit | _____________________________________________ Zi | PF4=Exit PF7=PItem PF8=NItem Page (F/B/E): _ Phon | +-------------------------------------------------------------------------------------------------------------------------+ Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12-- Hmenu Help EHelp Addr Next Notes AdDpt | ___ | ___ | TX | | 925 TAMU-CC
250 LIMITED PURCHASE HEADER
(
Campus Codes and Departments/SubDepartments Documents that will have accounts on this document) SAMPLE F0003 Record has been successfully modified 250 Req. Header Create/Modify NOTES Screen: ___ Doc: R200062 FY 2002 CC CO Doc. Year: 2002 << Dates >> Document: 02/11/2002 Total Amount: 2915.00
Cat.: RO User Ref: 111111-OV_____ Required: __________ Start : __________ Contact Person: OFELIA VASQUEZ__ Buyer: ___ 03/15/02 10:39 St Req: __________ Ph: 361-825-5767 Ph: End : __________ Change : __________ Research (Y/N): N Type Funds: L Type Order: ____ No. Print Doc? _ Dept: PURC_ SubDept: _____ Attachments: _ Doc Summary: COMPUTER AND ACCESSORIES__________________________ Sole Source (Y/N): N Emergency(Y/N): N Catalogue Order(Y/N): _ << Suggested Vendors >> Vn ID: ___________ or FEI: _________ Vn ID: ___________ or FEI: _________ ______________________________ ______________________________ Addr: ______________________________ Addr: ______________________________ ______________________________ ______________________________ ______________________________ ______________________________ PH: ____________ FAX: ____________ PH: ____________ FAX: ____________ Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12-- Hmenu Help EHelp Next SResn EResn Notes AdVen AdDpt TAMU-CC
250 Requisition Header Create/Modify
(
PF9 Notes: Describe your request for this purchase. Once this has been done, press PF4 to exit this screen. ) F6525 Add not allowed no more prefixes 250 Req Header Create/Modify 01/22/02 17:41 SAMPLE FY 2002 CC CO Sc +------------------------------------------------------------------------------------------------------------------------+ | F0003 Record has been successfully modified | 250 Req. Header Create/Modify NOTES FY 2002 CC CO 03/15/02 10:39 | | Sc +------------------------------------------------------------------------------------------------------------------------+ | F0013 Please enter desired modifications | | R200062 0.0 Position at line: ___ | Doc | Line ******** Note Text ******** Req | 1 >>Note entered 02/11/02 BY VASQUEZ, OFELIA___ Sta | 2 COMPUTER FOR NEW EMPLOYEE, LORI MESSER.________________ End | 3 ___________________________________________________________ Cha | 4 ___________________________________________________________ | | _____ | 767 | | ___ | 5 _____________________________________________________________ Doc | 6 ___________________________________________________________ | 7 _____________________________________________________________ Sol | 8 ____________________________________________________________ | 9 _____________________________________________________________ Vn I | 10 ___________________________________________________________ | 11 ____________________________________________________________ Add | 12 __________________________________________________________ | PF4=Exit PF7=PItem PF8=NItem Page (F/B/E): _ | | ___ P +------------------------------------------------------------------+ ___ Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12-- Hmenu Help EHelp Next SResn EResn Notes AdVen AdDpt | | | | | ts: _ | __ | ___ | ___ | ___ TAMU-CC
251 Req. Shipping and Text
1.
The R number assigned will show automatically.
2. Ship To Address Nbr: Type 002 in Training (001 in Production). Indicates the code which identifies the address to which items purchased will be delivered. 3. Invoice To Address Nbr: Type 001 in Training (0002 in Production). Indicates the code which identifies the address to which items purchased will be billed.
4. Once these two address numbers are entered, #s 4, 5, 6, 7, 8, 9, and 10 will come up automatically and information will be recorded.
12. Text codes: Identifies any special vendor instructions that need to be added to the purchase requisition. Enter PF5 for extended description of Text codes .
13. Additional Text Lines: Identifies any special instructions that need to be added to purchase requisition that do not have an assigned text code in FAMIS. Type ? And enter to see complete selection.
14.
More text lines: Indicates whether or not (‘Y’ or ‘N’) additional lines of text are required. Typing “y” will access Screen 252 where ninety nine additional lines of text may be entered.
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F0013 Please enter desired modifications 251 Req. Shipping and Text Screen: ___ Doc: __(1)_____ 03/15/02 10:51 FY 2002 CC CO Ship To Address Nbr: __(2)___ Name: _(4)______________________ Invoice To Address Nbr: __(3)___ Name: ___(5)______________________ Addr: __(6) __________________ Addr: ____(7) ___________ ______________________________ ______________________________ ______________________________ ______________________________ ______________________________ ______________________________ City: __(8) ________ State: _(9)_ City: ___(10)_____________ State: _(11) Zip: _________ Country: ___ Zip: _________ Country: ___ Phone: ____________ FAX: ____________ Phone: ____________ FAX: ____________ Text codes: _(12)__ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ Additional ___(13)_______________________________________ Text Lines: _____________________________________________ _____________________________________________ _____________________________________________ More text 14 lines: _ Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12-- Hmenu Help EHelp Next Notes TAMU-CC
SAMPLE
F0013 Please enter desired modifications 251 Req. Shipping and Text Screen: ___ Doc: R200062 03/15/02 10:51 FY 2002 CC CO Ship To Address Nbr: 002 Invoice To Address Nbr: 001 Name: TAMU-CC CENTRAL RECEIVING_____ Name: TAMU-CC FISCAL AFFAIRS________ Addr: 6300 OCEAN DRIVE-PHYSICAL PLAN Addr: 6300 OCEAN DRIVE______________ ______________________________ ______________________________ ______________________________ ______________________________ ______________________________ ______________________________ City: CORPUS CHRISTI______ State: TX City: CORPUS CHRISTI______ State: TX Zip: 78412____ Country: ___ Zip: 78412____ Country: ___ Phone: ____________ FAX: ____________ Phone: ____________ FAX: 512-994-5925 Text codes: ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ Additional _____________________________________________ Text Lines: _____________________________________________ _____________________________________________ _____________________________________________ More text lines: _ Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12-- Hmenu Help EHelp Next Notes TAMU-CC
254 Req. Line Item Create/Modify (1) (2) (3) Doc: Identifies the requisition to add or modify line item information.
Item: Signifies the item number to be created or modified.
Quantity: Indicates the purchase quantity of the specified line item.
(4) (5) (6) (7) (8) UOM: Identifies the Unit of Measure for the specified line item to be printed on the requisition.
Estimated Unit Price: Indicates the estimated dollar amount to be paid per unit of measure.
Extended Price: Displays the total item amount as calculated by the system.
Commodity: Identifies the code for classifying goods and services.
Proc Cd: Indicates if the item needs special processing (I.e. vendor discount, trade in, no charge), and if the item has been transferred to a Purchase Order.
Part Nbr: Defines specific inventory items within a department.
(9) (10) Desc: Displays a detailed description of the specified line item.
(11) (12) FY: Identifies the fiscal year the requisition will be paid. If left blank, the year will default to current fiscal year.
CC: Indicates the Campus Code of the agency purchasing items. If left blank, this field will default to the current campus code.
(13) Account: Identifies the account (subsidiary ledger + support account + object code) responsible for payment.
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254 Req. Line Item Create/Modify (14) Pct: Used to specify the percentage of the total dollar amount of the line item to be paid by the specified account.
(15) Amt: Indicates the dollar amount to be paid by the specified account. If a percentage was not
specified in the previous field, then the dollar amount to be paid will be required.
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F0013 Please enter desired modifications 254 Req. Line Item Create/Modify FY 2002 CC CO Screen: ___ Doc: R200062 [1] Quantity ___(3)_____ 03/15/02 13:48 Item: __1.0 [2] Estimated UOM Unit Price Extended Price _(4)_ __(5)____ ___(6)_______ Commodity: ___(7)__________ Proc Cd: _(8) Cost Ref 1: ______ 2: _____ 3: ____ Part Nbr: _____(10)_______ Desc: __(11____________________________________ _______________________________________________________ _______________________________________________________ _____________________________________________ _____________________________________________ FY CC Account Pct. Amt $ (12) (13) __(14)___ _____ ____ _(15) ___(16)___ ____ __ ______ _____ ____ ______ ______________ ____ __ ______ _____ ____ ______ ______________ ____ __ ______ _____ ____ ______ ______________ More Desc (Y/N): _ More Items (Y/N): _ Print Line: _ Item Deleted: N Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12-- Hmenu Help EHelp Next Notes CAcct MAcct TAMU-CC
SAMPLE
F0013 Please enter desired modifications 254 Req. Line Item Create/Modify Screen: ___ Doc: R200062 FY 2002 CC CO Item: __1.0
Quantity ______1.00 EA__ 03/15/02 13:48 Estimated UOM Unit Price Extended Price 2505.0000
2505.00
Commodity: _______________ Proc Cd: _ Cost Ref 1: _______ 2: _______ 3: _______ Part Nbr: _______________ Desc: M4909LL/A_______________________________ Macintosh Powerbook 1400c/166 w/PowerPC 16MB_ Hard Disk 2GB w/8XCD-ROM and 128K L2 cache___ _____________________________________________ _____________________________________________ FY CC ---- Account ---- Pct. Amt $ 2002 CO 285523 00000 5760 100.00 ______________ ____ __ ______ _____ ____ ______ ______________ ____ __ ______ _____ ____ ______ ______________ ____ __ ______ _____ ____ ______ ______________ More Desc (Y/N): _ More Items (Y/N): _ Print Line: _ Item Deleted: N Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12-- Hmenu Help EHelp Next Notes CAcct MAcct TAMU-CC
SAMPLE
F0013 Please enter desired modifications 256 Requisition Document Close 03/15/02 14:06 FY 2002 CC CO Screen: ___ Doc: R200062 << Dates >> Document: 02/11/2002 Cat: RO User Ref: 111111OV St Req: Start : Contact Person: OFELIA VASQUEZ Ph: 361-825-5767 End : Buyer: Ph: - Required: Research (Y/N): N Type Funds: S Type Order: Change : No. 00 Last Print Date: Sole Source: N Emergency: N Doc Summary: COMPUTER AND ACCESSORIES Total Amount: 2,915.00 Untransferred Total: 2,915.00
I n P r o c e s s Close Document? N Budget Balance Override: _ Session: 1992OV Date: 03/15/02 Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12-- Hmenu Help EHelp Next Item Route Warns TAMU-CC