Brown Bag Informational

Transcript Brown Bag Informational

HOUSING & ECONOMIC DEVELOPMENT
ANDREW J. MOONEY * COMMISSIONER
Peter Murawski * Assistant Commissioner
Leonard Obilor * Director of Finance
2013 Delegate Agency
New Contracts Process – Workshop
CORPORATE CDBG
December 5, 2012
AGENDA
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Welcoming Statement (Leonard)
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Program Overview (Nora & Leona)
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Contracting Package (Leonard)
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Economic Disclosure Statement (Ben)
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Corporate Status and Conditions (Staff)
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Q&A
1. WORKSHOP OBJECTIVES
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Provide Information on 2013 Delegate Agency
contracting
Provide Guidance on Contract Process and
Protocols
Support Programs Through Routine Activities :
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Execute 2013 Contracts
Review and process Delegate Agency Vouchers
Monitor Delegate Agencies program Efficiency,
Accountability and Performance.
Organization Structure Changes
2. CONTRACT AND AUDIT TEAM
Contract Unit Contacts
Name
Tel #
Responsibilities
Email
Peter Murawski
312-744-6228
Division Head
peter.murawski@cityofchicago.org
Leonard Obilor
312-744-4773
Team Manager
leonard.obilor@cityofchicago.org
Sonia Garcia
312-744-6135
Contract Coordinator/Supervisor
sonia.garcia@cityofchicago.org
Yolanda Knotts
312-744-4283
EDS, Direct Deposits, EFT
(Electronic Funds Transfer), and
other Contract process related
issues.
yolanda.knotts@cityofchicago.org
Lynn Stewart
312-744-0859
Budget, vouchers and monitoring
lynn.stewart@cityofchicago.org
Brenda Lindsey
312-744-7356
Budget, vouchers and monitoring
brenda.Lindsey@cityofchicago.org
3. PROGRAM STAFF CONTACTS
PROGRAM OPERATION CONTACTS
Name
Tel #
Responsibilities
Email
Irma Morales
312-744-0885 Oversees Division
irma.morales@cityofchicago.org
Leona Barth
312-744-0891 Supervising TACIT, SARFS,
leona.barth@cityofchicago.org
TACOM & HCBA Programs
Cheryl Leonard
312-744-0840 Coordinates TACOM Program
cheryl.leonard@cityofchicago.org
Anita Davis
312-744-0841 Assisting on SARFS Program
anita.davis@cityofchicago.org
Luis Alarcon
312-744-0835 Assisting on SARFS Program
luis.Alarcon@cityofchicago.org
Nora Curry
312-744-1867 Supervising LIRI Program
nora.curry@cityofchicago.org
Beth Moens
312-744-2583 Coordinates LIRI Program
elizabeth.meons@cityofchicago.org
Karen Forte
312-744-4867 Coordinates LIRI Program
Karen.forte@cityofchicago.org
4. CORPORATE PROGRAM OVERVIEW
Work Program Highlights
 LIRI (Local Industrial Retention Initiative) –
Economic Development
 TACIT (Technical Assistance Citywide) – Housing
 HCBA (Historic Chicago Bungalow) – Housing
5. CDBG PROGRAM OVERVIEW
Work Program Highlights
 SARFS (Small Accessible Repairs for Seniors) –
Housing
 TACOM (Technical Assistance to Communities)
– Housing
6. CONTRACT PACKAGE OVERVIEW
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Checklist - Corporate & CDBG
Instructions - Corporate & CDBG
Work Program - Corporate & CDBG
Object of Expenditures – All Funds
Budget Forms – Corporate & CDBG
Grant Agreement: Exhibits A-C & Signature
Page – Corporate & CDBG
Exhibit D – CDBG Only
Grant Agreement – Corporate & CDBG
Sample Package – Corporate & CDBG
7. DIRECT DEPOSIT INSTRUCTIONS
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Direct Deposit Vendor Payment Program
Form
EFT-Bank Depository Form Instructions
EFT-Bank Depository Form
Signature Authorization Form
8. ECONOMIC DISCLOSURE STATEMENT
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On Line EDS
Handy Guide
 Changes Effective January 1, 2013
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9. TRANSPARENCY
 Transparency Act Information
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FATTA- Federal Funding Accountability and
Transparency Act (https://www.fsrs.gov/ )
Data Universal Numbering System (DUNS)
http://fedgov.dnb.com/webform, or
http://www.whitehouse.gov/sites/default/files/omb/
grants/duns_num_guide.pdf )
Central Contract Registration
(https://www.uscontractorregistration.com or
https://www.sam.gov )
Data Collection Form
10. CORPORATION STATUS
REQUIREMENTS
• Insurance Coverage
• Indebtedness – City, State & Federal
• Good standing Conditions – City, State &
Federal
11. IMPORTANT NOTES & ANNOUNCEMENTS
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Call (312) 744 6135 for
Appointment Concerns
Endeavor to be on time
for Contract Roundtable
Appointment
Authorized person must
be present to sign
Package must be as
complete as possible
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All documents must
have an original
signature
Signature must be
signed in blue ink
Load forms and
instructions from:
http://www.cityofchicago
.org/hed
QUESTION & ANSWER PERIOD